The Dai-ichi Life Group understands that complying with laws and regulations, its Articles of Incorporation, social standards, and rules in the market is the basis for conducting business activities. To fulfill its social responsibilities and public mission, the Company is developing systems to promote compliance in the group's operations.
Policies and Regulations
Based on the DSR Charter, our Basic Internal Control Policy for the Dai-ichi Life Group, includes basic matters concerning the development and management of a group compliance system. Under this basic policy, matters such as the basic approach to the promotion of group compliance are outlined in the Basic Compliance Policy for the Dai-ichi Life Group, and matters concerning management are outlined in the Compliance Regulations for the Dai-ichi Life Group. In addition, the basic approach to the protection of information assets are outlined in the Information Assets Protection and Management Basic Policy for the Dai-ichi Life Group, and other management practices are outlined in the Information Assets Protection and Management Regulations for the Dai-ichi Life Group.
Risk-based compliance management
For the purpose of ensuring the execution of duties by directors, executive officers and employees in accordance with applicable laws and regulations and the Articles of Incorporation and accurately grasping important compliance risks and potential conduct risks in accordance with changes in the social environment, the Company has developed an appropriate risk-based management system from a forward-looking perspective.
The Company has put in place a system for the Legal and Compliance Unit to supervise matters concerning Group compliance, and this Unit has developed a system to monitor the advancement of compliance at each company and provide necessary guidance and support by setting challenges which the Group should focus on, as well as reporting problems that occurred at each Group company to the Board of Directors, the President, the Executive Management Board and the Audit & Supervisory Committee, etc. according to their materiality.
In addition, as an organization to discuss important matters concerning the development and promotion of systems relating to Group compliance, the Company has established the Group Compliance Committee to be able to practice PDCA mainly among the management.
The Company has also set up Group Initiative Taskforce (GITF) as a framework to discuss issues to solve as the Group with the persons in charge of compliance participating from each Group company.
Organizational Framework Concerning Compliance
Legal and Compliance Unit coordinates with other units as appropriate.
Dotted frame shows the entities which Audit & Supervisory Committee makes instruction to, and receives reporting from.
Audit & Supervisory Committee and Internal Audit Unit coordinate with each other.
Efforts to improve systems at each Group company
The Legal and Compliance Unit provides guidance and support to improve the compliance system at each Group company and raise their awareness of compliance and enhance their education and training.
In addition, given the risk that related laws and regulations of foreign countries could be applied extraterritorially associated with the global business development of the Group, the Legal and Compliance Unit also works to strengthen systems to prevent money laundering, terrorism financing and bribery and protect personal information. In order to control such risks, each Group company has established internal policies and rules, and is disseminating them through education and training for employees.
Operation of whistleblowing system
The Company has established whistleblowing desks for the officers and employees of each Group company to be able to directly blow the whistle and consult on matters relating to compliance, such as the violation of laws and regulations at Group companies, within the offices and external desks independent from management (external lawyers' offices) to make a report to the Board of Directors, the President, the Executive Management Board and the Audit & Supervisory Committee according to the materiality of the issues. Based on the Whistleblower Protection Act, the Company fully enforces the appropriate operation of the whistleblowing system including the securing of privacy so that legitimate whistleblowers and consulters will not receive any disadvantageous treatment on the basis of whistleblowing and consulting.
With these efforts recognized, the Company and The Dai-ichi Life Insurance Company, Limited were registered in the whistleblowing compliance management system certification (self-adaptation declaration registration system) (*) introduced by the Consumer Affairs Agency on August 2, 2019. The Company will continue to work to improve its governance and increase the trust of customers by appropriately operating this whistleblowing system and listening sincerely to various voices.
The whistleblowing compliance management system certification (self-adaptation declaration registration system) is a system in which if a business operator evaluates its whistleblowing system on its own and has found that the system complies with the certification standards, a designated registration organization registers the result of its confirming the content of the business operator's whistleblowing system based on its application and grants the business operator to use the prescribed WCMS Mark.