Dai-ichi Life Holdings

Handling of Personal Information

1. Purpose of using personal information

Personal information will only be used to the extent necessary for the following purposes, and not for any other purpose.

  • Business administration, risk management, and associated tasks, and legal compliance

Dai-ichi Life only uses personal information to the extent necessary for the following purposes, and not for any other reason, even with the individual's consent. Here personal information includes identification numbers as defined by the law on use of identification numbers to identify individuals in administrative procedures.

  • (1)
    In the case of real estate transactions: Preparation of payment documentation for real estate transactions
  • (2)
    Transactions associated with remuneration, charges, contract fees, or compensation payments: Preparation of payment documentation for remuneration, charges, contract fees, or compensation payments
  • (3)
    Other activities associated with (1) and (2) above

1. Policy on protection of personal information

(1) Purpose of using personal information for employment management

Personal information (including personal information about family members) collected and held by the company in association with the establishment and administration of employment or other work contracts for company activities, or contracts for the outsourcing of company activities (including management of employment, work contract, or outsourcing contracts after contract expiry), will only be used to the extent necessary for the following purposes, and not for any other purpose.

  • For the management of employment or contract work to the extent necessary for human resources and labor management, education and training, administration, welfare and remuneration calculations, and other corporate administration (including management tasks after contract expiry)
  • Management of employees (including former employees) to the extent necessary for corporate administration
  • Contract administration and documentation and provision of insurance and other products and services of affiliated and partner companies
  • Information sharing, operational management, and other ancillary activities associated with the company's business

Personal information will only be used to the extent necessary for the following corporate administration activities, and will not be used for any other reason, even with the individual's consent. Here, personal information (including personal information about family members) includes personal identification numbers collected and held by the company in association with the establishment and administration of employment or other work contracts for company activities, or contracts for the outsourcing of company activities (including management of employment, work contract, or outsourcing contracts after contract expiry).

  • Remuneration or other payments: Preparation of withholding and payment documentation
  • Employment insurance: Administration of employment insurance
  • Health insurance and pension: Administration of health insurance and pension documentation
  • Worker accident compensation insurance: Administration of worker accident compensation insurance claims
  • Spouse is covered by section three of national pension: Administration of documentation relating to section three of national pension
  • Shareholder: Preparation and submission of legal documents for financial product transactions associated with being a shareholder
  • Wealth, home ownership or retirement savings: Administration of wealth, home ownership or retirement savings documentation
  • Employee savings plan: Administration of employee savings plan documentation
  • Other activities associated with above

2. Handling of confidential (sensitive) information

Confidential and sensitive information such as treatment under health insurance will not be used for any purpose other than ensuring that administration is handled correctly and for other purposes deemed necessary.

3. Collection of personal information

How to collect

The collection of personal information will be undertaken by appropriate means that comply with laws on the protection of personal information, use of identification numbers, and other relevant statutes.

4. Provision of personal information

(1) Sharing of information with group companies

Dai-ichi Life Holdings, Inc. (hereafter, "Dai-ichi Life Holdings"), and its subsidiaries (hereafter, "Dai-ichi Life Group"), shall share the use of personal information in the following manner, for the purpose of administration of the group and risk management, as well as for developing and supplying a variety of products and services with greater added value.

(1)
Items of personal information that are shared

  • (i)
    Names, addresses, and number of shares owned by shareholders of Dai-ichi Life Holdings, and other information about Dai-ichi Life Holdings shareholders as required to achieve the following purposes.
  • (ii)
    Customer information held by the Dai-ichi Life Group including name, address, date of birth, gender, telephone number, and other contract details provided on application forms, payment status of insurance premiums or benefits, and so on, plus other information on individuals as required to achieve the following purposes.

Scope of Shared Use

Dai-ichi Life Holdings and its subsidiaries (group companies)
Click here for details of group companies:

Purpose of Shared Use

Shareholder personal information under (i)
  • (1)
    Contacting shareholders of Dai-ichi Life Holdings, providing various types of information, and keeping in touch with shareholders.
  • (2)
    Other operations involved in or accessory to the above.
Customer personal information under (ii)
  • (1)
    Business administration, all types of risk management, operations incidental to such, and compliance with all laws and regulations.
  • (2)
    Initiating and maintaining various types of transactions (including acceptance, continuance, and maintenance of various types of insurance contracts, and payment of insurance or benefits, and so on).
  • (3)
    Providing and administration of information concerning the operations of the Dai-ichi Life Group, ensuring a full range of products and services.
  • (4)
    Describing and providing the various types of products and services supplied by the Dai-ichi Life Group.
  • (5)
    Other operations involved in or accessory to the above.

Person(s) Responsible for Managing Personal Information

  • All users who handle said personal information.

(2)
Items of Personal Information that are Shared

The names, addresses, dates of birth, gender, telephone numbers, and other information on individuals known or suspected to be members of antisocial forces, as required to achieve the following purposes.

Scope of Shared Use

Dai-ichi Life Holdings and its subsidiaries (group companies)
Click here for details of group companies:

Purpose of Shared Use

  • (1)
    Business administration, all types of risk management, operations incidental to such, and compliance with all laws and regulations.
  • (2)
    Identification of antisocial forces for the purpose of initiating and maintaining various types of transactions (including acceptance, continuance, and maintenance of various types of insurance contracts, and payment of insurance or benefits, and so on).

Person(s) Responsible for Managing Personal Information

  • All users who handle said personal information.

(2) Handling of personal information including identification numbers

Dai-ichi Life Holdings will not release identification numbers and other personal information to third parties except where permitted by the law on identification numbers.

5. Requests for details of or corrections to personal information based on law on protection of personal information

(1) Procedure for requesting notification of purposes of use

To request notification of the purposes for which personal information held by the company will be used in accordance with the law on the protection of personal information, please apply by post or in person to the company. To obtain procedural details such as what documents to submit, please consult the company in accordance with our contact information for inquiries regarding personal information.

(2) Procedure for requesting personal information

To request notification of what personal information is held by the company in accordance with the law on the protection of personal information, please apply by post or in person to the company. The company does not accept requests for the disclosure of personal information held by The Dai-ichi Life Insurance Company, Limited, The Dai-ichi Frontier Life Insurance Co., Ltd., The Neo First Life Insurance Company, Limited, and their subsidiaries.
A fee set by the company will be charged for the provision of this information.
To obtain procedural details such as what documents to submit and the fee, please consult the company in accordance with our contact information for inquiries regarding personal information.

(3) Procedure for requesting corrections, additions, or deletions

To request corrections, additions, or deletions of the personal information held by the company in accordance with the law on the protection of personal information, please apply by post or in person to the company. To obtain procedural details such as what documents to submit, please consult the company in accordance with our contact information for inquiries regarding personal information.

(4) Procedure for requesting that use of personal information cease, that information be erased, or that information not be released to a third party

To request that use of personal information cease, that information be erased, or that information not be released to a third party in accordance with the law on the protection of personal information, please apply by post or in person to the company. To obtain procedural details such as what documents to submit, please consult the company in accordance with our contact information for inquiries regarding personal information.